Wood Acres Elementary School Volunteer Guidelines

Benefits of being a volunteer!

Working as an MCPS volunteer entitles you to membership in the Montgomery County Teachers Federal Credit Union. You can join the credit union by opening a Savings Account with a $5 deposit.

Volunteers may ride a school bus to and/or from school if there is room on the bus. (No pre-Kindergarten aged children are allowed on the bus due to insurance regulations. Further, we ask that they not accompany you while you are volunteering.)

Documented volunteer experience can be used as work experience on many employment application forms. Simply establish your record by signing in and out in the office and on the volunteer forms in the hallway.

As a volunteer, you are considered non-paid staff and while at school and are covered by Workman’s Compensation and Comprehensive Liability Insurance.

Knowing that you have made a contribution to a child’s life and your child’s school is the most rewarding benefit of being a volunteer!


Procedures —

Always report to the main office first, sign in and get a visitor badge.

There is a horizontal file on the table in the hallway. It is arranged in alphabetical order. Please complete a sheet with your name and use this each time to record your volunteer hours. This procedure is necessary for insurance and emergency purposes.

Upon departure, make a final stop in the main office to sign out.

These procedures are necessary for everyone’s safety and school security!

Using Facilities—

Volunteers are welcome to use the staff restrooms available throughout the building. They are labeled “staff toilet.”

Feel free to use empty spaces in the parking lot along Cromwell Rd. If the lot is full, please park along the street where legal.

During colder months, coat closets are available either in the main office or in each classroom.

Please feel free to enter the teacher’s lounge to use the soda machine but not to stay. It is important that teachers have a private place to work and, if necessary, share confidential information about students. Coffee in the lounge is purchased by individual teachers and, therefore, is not available to volunteers.

Cell phone reception in the building is generally poor. However, please refrain from having your cell phone in the standard “ring” mode while in classrooms or the media center. If a call comes in, move into the hallway to talk.


Your work at school is valued. Please be on time. If you are unable to keep your commitment, contact the teacher or volunteer coordinator ahead of time or leave a message in the office.

Teachers appreciate your involvement. They do not need your participation in their lesson or activity unless they ask for it directly.

Teachers or other staff members are those with the primary responsibility for maintaining student discipline and determining instructional programs. When you are assisting, you will be asked to maintain proper student behavior. Please refer any repeated difficulties to a staff member.

Respect the rights of staff and students. All information at school is confidential. At no time should parent volunteers discuss other students or staff members. Respect the confidentiality of students’ abilities and behavior. What occurs in the classroom should not be discussed elsewhere.


Be dependable.. .Use confidentiality...gossip can have overwhelmingly negative effects.

Be responsible to ALL involved — students, staff and other volunteers.

Other reminders

When using the copy machine, use the code provided by the office.. When you are finished, make sure you clear the copier code so the machine is ready for the next user. If copying for the PTA, please use the PTA code which can be obtained from the secretary.

If you need to use a phone, please use the one inside the front door near the bench. Dial “9” and then your number.

Two paper cutters are in the workroom and one is available in the closet near the art room.

Please do not use volunteer time in the building to visit your child or have a conference about your child. If you need a conference with your child’s teacher, please set up an appointment.

Teacher desks contain private materials. It is not appropriate to look at papers on their desks or in drawers unless asked to do so.

At Wood Acres, we prefer to address adults with their last names such as Ms. Smith or Mr. Brown.

If you are present during a fire drill, you must evacuate the building. Report to the nearest staff member with a walkie-talkie to report your whereabouts.

During a Code Blue report to the office and for Code Red report to the nearest room that can be locked.

We appreciate you!


© Wood Acres PTA  2014
5800 Cromwell Drive / 240-740-1120 / School Day: 9:00 am - 3:25 pm

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